Australian Information Industry Association

  

Board Election 2018


Leading Australia’s Technology Sector: Call for Directors of the Australian Information Industry Association, 2018

Each year, the AIIA renews its leadership of the sector by electing and appointing outstanding individuals who each are making significant contributions to the future of technology innovation and leadership in Australia.

Is 2018 the year you step up to represent the sector, increasing the prominence of your organisation in the discussions that are shaping Australia’s future? This is a fun, important and exceptional opportunity to contribute, shape and play an important role in the future direction of the Association and the Industry as a whole.

Nominating for a position on the Board of Directors is providing you with the opportunity to represent your industry, take a leadership role, and become involved in specific activities such as connecting with the grass roots of the sector in a new way, for example with and through Councils, being involved in committees like the iAwards and Special Interest Groups.

We are seeking nominations from Chief Executive Officers of Full Members of AIIA to fill five elected positions on the AIIA Board. If you would like to nominate for a position on the AIIA Board please read the following information.

This notice is issued in accordance with Article 17 of the Constitution of the Australian Information Industry Association (AIIA).


Key dates for the 2018 AIIA Board election

  • Nominations open at 9:00hrs AEST Monday, 10 September 2018
  • Nominations will close at 16:00hrs AEDST Tuesday, 2 October 2018
  • Online Voting will open at 09:00hrs AEDST Tuesday, 23 October 2018
  • Voting closes 16:00hrs AEDST Tuesday, 6 November 2018
  • Results will be announced at the AIIA Annual General Meeting on Thursday, 15 November 2018, Sydney (venue tbc)

About the AIIA Board

The Australian Information Industry Association is a not-for-profit organisation established as a Company limited by guarantee. AIIA’s Constitution provides its governance arrangements and defines its direction and structure.

The Board of Directors oversees all AIIA operations and sets the strategic direction of the Association.

The Directors on the AIIA’s Board of Directors are elected or appointed by their industry peers and the Association’s Chair is selected from, and by, members of the Board.

The AIIA Board is composed of 16 people:

  • 10 elected directors
  • 5 directors appointed by the Board
  • the immediate Past Chair

Elected directors are elected for a term of three years from the date of their election and are entitled to stand for re-election. Appointed Directors are appointed for a period determined by the Directors, which shall be no longer than three years.


Requirements of AIIA Board Directors

Board Directors are required to:

  • Abide by the legal and business requirements placed on directors in commercial organisations
  • Attend the Annual General Meeting (AGM)
  • Attend the Board meeting held following the AGM to elect office-holders and allocate responsibilities
  • Attend each of the four Board meetings held throughout the year, each of which may be followed by an industry dinner with members and other stakeholders. Board meetings are held in Adelaide, Brisbane, Canberra, Melbourne, Perth and Sydney in rotation
  • Host at least one function a year with a group of members, allocated on a geographical or interest basis
  • Meet their own expenses in attending Board meetings and other related activities
  • Take a leadership role in an area of AIIA activity and participate in initiatives associated with AIIA programs and activities.

Further information about the roles and responsibilities of board directors (including personal legal obligations) can be found on the Australian Institute of Company Directors website.


Conduct of AIIA Board election

The AIIA Board elections are conducted by an independent Returning Officer who is not an officer or employee of AIIA. The Returning Officer is required to conduct the AIIA Board elections in accordance with the AIIA Constitution and relevant legislation, and to ensure an accurate, secure and independent process.


Nomination process

Eligibility

Candidates must be the Chief Executive Officer of a financial AIIA Full Member company. Chief Executive Officers of Associate Member companies and other persons are not eligible to be elected to a Board position.

How to nominate

The nomination process is by self-nomination, without need of a seconder.

Nominations should be submitted online. Please contact Nicole Campbell if you have not received access to the online nomination form.

Details regarding the Nominations process are provided in the online form.

Nominations close at precisely 16:00hrs AEDST Tuesday, 2 October 2018.

How to vote

The Chief Executive Officer of a financial Full Member of the AIIA holds the National Vote on behalf of their organisation. The CEO must have a valid Profile on the AIIA system to exercise their vote.

Voting instructions together with a list of candidates will be sent to the National Vote Holder on Tuesday, 23 October 2018. Voting is conducted electronically.

Eligible elected candidates are those who receive the most number of votes. The candidates with the highest number of votes in accordance with the number of vacancies will be appointed as Directors.

If elected

New directors will be required to complete and sign the AIIA's Consent to Act as a Director form.


Tips on submitting a successful nomination

Thinking of nominating for the AIIA national Board of Directors (BoD)? Then this is for you:

With the benefit of 18 years' of personal involvement with the AIIA and having served on the AIIA board for 3 years, here is my advice on how to improve your chances of being elected:

  1. Make your nomination text all about:
    - what principle and goals you stand for
    - what a vote for you means to the AIIA and to its members
    - why members should vote for you
    - substantiate the above with examples or testimonials that prove your stance and your capabilities
  2. Shake hands and kiss babies:
    - remember that AIIA is a ‘one vote, one member’ organisation. The names of member companies are on our website (insert link to correct member page) though for privacy reasons we can’t share names and contact details of the individual vote holder in each organisation
    - let your peers in AIIA member organisations know that you are nominating for board election
    - ask your contacts in those organisations to seek support for your nomination from their vote holder for you
    - invite them to contact you and offer to answer their questions
    - be accessible like a politician during election time :-)
  3. Take it seriously:
    The AIIA national board represents the pinnacle of the ICT and technology industry in Australia. If elected, you will be under the spotlight, and the people who voted for you will expect you to keep the promises that you made. 3 years is a long time in this industry.
    So, take the election process and - should you be successful- your directorship seriously, the people who voted for you deserve it.

Good luck!

Peter Strohkorb


Information, advice and assistance

Contact Rob Fitzpatrick, AIIA CEO for information about the AIIA directorships and Strategic Direction of the Association .

We are using an online election system, electionbuddy.com, to manage the voting process. If you have questions about the voting process, please visit Electionbuddy. Please note, you will receive a voting notice which will allow you to vote once the nomination process is completed.

Contact Maddie Karakaidos, AIIA Membership Executive for information about AIIA membership.

Contact Nicole Campbell, Communications Manager if you require assistance with the nomination process.

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